Changing the Rules of Entry: A Keyless Shift Powered by AI
- Marc Winter
- May 30
- 2 min read

As renter expectations evolve, property managers must replace outdated processes with digital solutions. Modern access systems unify smart locks, entry panels, self-guided tours, and guest access into one platform, automating tasks and reducing manual work. This cloud-based approach provides clear visibility of entries and exits, streamlining move-ins, service calls, and visitor management.
Self-guided tours
Imagine spending the day chasing missed showings, running between units while some prospects don’t show and others reschedule after hours when you’re unavailable. Limited touring hours lead to lost leases and extra follow-ups. Rently’s self-guided tours let prospects safely tour units on their own, extending showing hours without needing a property manager present. This flexible option boosts leasing opportunities and reduces your workload.
Vendor Access and Work Completion
Managing multiple units with lockboxes is risky—vendors may lose keys or skip work. Smart access control provides traceable credentials and detailed logs, boosting accountability, preventing lost keys, cutting rekeying costs, and ensuring task completion.
Managing Access and Security to Common Areas
Managing multi-family properties with shared amenities often involves static codes that get shared, causing overuse and privacy issues. Electronic access control provides residents with unique, revocable credentials linked to their lease. Property managers gain audit trails to monitor and control access, enhancing security and ensuring common spaces are used only by authorized residents, improving overall satisfaction.
Smart Access is No Longer Optional
Static keys and codes no longer meet modern property needs—they can be copied, lost, or misused without tracking. Future access systems will rely on AI, unifying data from locks, sensors, and intercoms to automate decisions and provide smart, data-driven property management. Fragmented, single-purpose platforms won’t keep up.
Source: Housingwire
In summary, adopting digital access management is vital for modern property management. Replacing outdated keys with cloud-based smart systems enhances security, streamlines operations, and boosts tenant satisfaction. Features like self-guided tours and traceable vendor access improve efficiency while reducing costs and risks. Embracing these solutions is key to staying competitive and tenant-focused.
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